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Introduction
| 1. |
This Privacy Policy is PORTMAN LIMITED official online privacy policy and it applies
to all personal information collected by PORTMAN LIMITED.
In this policy we explain how and why we collect your
personal information, how we use it, and what controls
you have over our use of it. |
| 2. |
PORTMAN LIMITED is committed
to complying with Commonwealth legislation governing privacy
of personal information by businesses and to protecting
and safeguarding your privacy when you deal with us. |
Collection of information
| 3. |
Some information provided to
us by clients, customers, contractors and other third
parties might be considered private or personal. Without
these details we would not be able to carry on our business
and provide our services to you. We will only collect
such personal information if it is necessary for one of
our functions or activities. |
| 4. |
In particular, personal information is
collected from people in the following situations by PORTMAN LIMITED:
| • |
If you contact PORTMAN LIMITED, we may keep a record of that correspondence. |
| • |
When you submit your
e-mail address to our web site mailing list. |
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| 5. |
At or before the time the personal information
is collected by us we will take reasonable steps to ensure
that you are made aware of who we are, the fact that you
are able to gain access to the information held about
you, the purpose of the collection, the type(s) of organisations
to which we usually disclose the information collected
about you, any laws requiring the collection of the information
and the main consequences for you if all or part of the
information is not collected. |
Use of information collected and disclosure of
personal information to others
| 6. |
We may use or disclose personal
information held about an individual for the primary purpose
for which it is collected (eg. provision of our services,
including administration of our services, notification
to you about changes to our services, record-keeping following
termination of our services to you and technical maintenance).
We may also use such information for a purpose related
to the primary purpose of collection and where it would
reasonably be expected by you that we would use the information
in such a way. This information is only disclosed to persons
outside our business in the circumstances set out in this
policy or as otherwise notified to you at the time of
collection of the information. |
| 7. |
In addition we are permitted
to use or disclose personal information held about you:
| • |
Where you have consented
to the use or disclosure; |
| • |
Where we reasonably believe
that the use or disclosure is necessary to lessen
or prevent a serious, immediate threat to someone's
health or safety or the public's health or safety; |
| • |
Where we reasonably suspect that
unlawful activity has been, is being or may be engaged
in and the use or disclosure is a necessary part
of our investigation or in reporting the matter
to the relevant authorities; |
| • |
Where such use or disclosure is required
under or authorised by law (for example, to comply
with a subpoena, a warrant or other order of a court
or legal process); |
| • |
Where we reasonably believe that
the use or disclosure is reasonably necessary for
prevention, investigation, prosecution and punishment
of crimes or wrongdoings or the preparation for,
conduct of, proceedings before any court or tribunal
or the implementation of the orders of a court or
tribunal by or on behalf of an enforcement body. |
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Links
| 8. |
Our web site may contain links
to other web sites and those third party web sites may
collect personal information about you. We are not responsible
for the privacy practices of other businesses or the content
of web sites that are linked to our web site. PORTMAN LIMITED
encourages users to be aware when they leave the site
and to read the privacy statements of each and every web
site that collects personally identifiable information. |
Security and storage
| 9. |
PORTMAN LIMITED places a great
importance on the security of all information associated
with our customers, clients and contractors. We have security
measures in place to attempt to protect against the loss,
misuse and alteration of personal information under our
control. |
| 10. |
Personal information is de-identified or
destroyed securely when no longer required by us. |
| 11. |
PORTMAN LIMITED retains the information you
provide to us including possibly your contact and credit
card details to enable us to verify transactions and customer
details and to retain adequate records for legal and accounting
purposes. This information is held on secure servers in
controlled facilities. |
| 12. |
Information stored within our computer
systems can only be accessed by those entrusted with authority
and computer network password sanctions. |
| 13. |
No data transmission over the Internet
can be guaranteed to be 100 per cent secure. As a result,
while we strive to protect user's personal information,
PORTMAN LIMITED cannot ensure or warrant the security of
any information transmitted to it or from its online products
or services, and users do so at their own risk. Once PORTMAN LIMITED receives your transmission, it makes every effort
to ensure its security on its systems. |
| 14. |
Ultimately, you are solely responsible
for keeping your passwords and/or account information
secret. You should be careful and responsible whenever
you are online. |
Access to and correction of personal information
| 15. |
PORTMAN LIMITED is committed
to maintaining accurate, timely, relevant and appropriate
information about our customers, clients and web-site
users. |
| 16. |
So long as your request for your personal
information is in accordance with the National Privacy
Principles, then we will give you access to that information.
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| 17. |
Inaccurate information will be corrected
upon receiving advice to this effect from you. To ensure
confidentiality, details of your personal information
will be passed on to you only if we are satisfied that
the information relates to you. |
| 18. |
If we refuse to provide you with access
or correct the personal information held about you by
us, then we will provide reasons for such refusal. |
Complaints
| 19. |
If you have a complaint about
our Privacy Policy or the collection, use or safe disposal
or destruction of your personal information, your complaint
should be directed in the first instance to us at E-mail:
INSERT COMPANY EMAIL ADDRESS HERE |
| 20. |
We will investigate your complaint and
attempt to resolve any breach that might have occurred
in relation to the collection, use or destruction of personal
information held by us about you in accordance with the
Commonwealth Privacy legislation. If you are not satisfied
with the outcome of this procedure then you may request
that an independent person (usually the Commonwealth Privacy
Officer) investigate your complaint.Transfer of information
overseas |
| 21. |
Pursuant to the National Privacy Principles
we may transfer personal information we have collected
about you to someone other than you in a foreign country
only if such transfer is permitted by the National Privacy
Principles. |
Cookies
| 22. |
PORTMAN LIMITED collects information
from the site using "IP files". |
| 23. |
When you visit the PORTMAN LIMITED site to
read, browse or download information, our system will
record/log your IP address (the address which identifies
your computer on the internet and which is automatically
recognised by our web server), date and time of your visit
to our site, the pages viewed and any information downloaded.
This information will only be used for the purpose of
site analysis and to help us offer you improved online
service. We may automatically collect non-personal information
about you such as the type of Internet browsers you use
or the site from which you linked to our Web Sites. You
cannot be identified from this information and it is only
used to assist us in providing an effective service on
our Web Sites. |
Changes to Privacy Policy
| 24. |
If PORTMAN LIMITED decides to
change its Privacy Policy, it will post changes on this
Privacy Policy page so that users are always aware of
what information is collected, how it is used and the
way in which information may be disclosed. As a result,
please remember to refer back to this Privacy Policy regularly
to review any amendments. |
Contacting us
| 25. |
If you require further information
regarding our Privacy Policy, please contact us at the
following address: E-mail: INSERT
COMPANY EMAIL ADDRESS HERE |
| 26. |
Should you wish to read more information
on privacy legislation or the National Privacy Principles
we recommend that you visit the Federal Privacy Commissioner's
website at www.privacy.gov.au. |
Acceptance
| 27. |
You accept that your use of
this site includes your acceptance of this Privacy Policy
and the Terms of Use. |
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